“Halo Group’s GPS Drivelog – simplifies your Tax Returns and makes mileage expenses easy!”
For people who claim expenses for motoring mileage our ‘Drivelog’ is a powerful, yet simple tool to take the headache out of recording Personal & Business Trips. No more paperwork!
The device can be mailed to the Client and is easily self-installed by him/her. The device then records all the trips the vehicle makes and stores them securely in the Cloud, reducing your paperwork drastically.
The Driver then uses our Smartphone App to quickly categorise recent journeys as Personal or Business.
The system gathers all this data into a simple report that may be provided to the Tax Authorities to prove your motor usage for any given period. Drivelog helps keeps your life simple!
Drivelog reduces paperwork by automatically storing the following information in the Cloud:
You can easily categorise your journey as Business or Private via our convenient App.
You can easily generate reports online later to support expense claims or satisfy tax authorities.
Once you order your Drivelog system, we send you out your self-install kit…
- You self-install the Halo DriveLogger in seconds by plugging into your vehicle’s OBD socket
- Can be taken from Car-to-Car, perfect for those who change vehicles a lot
- You record edit your journeys using the convenient App, shown below, which you can download from the App store
- At any time you can then download a report detailing all the mileage for both Personal & Business use using your PC.
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Records to be kept – Audit of Records
As regards the reimbursement of expenses based on an acceptable flat rate allowance the employer must retain a record of all of the following:
- The name and address of the employee
- The date of the journey
- The reason for the journey
- The starting point, destination and finishing point of the journey
- The basis for the reimbursement of the travel expenses (e.g. temporary absence from an individual’s normal place of work)
As regards the reimbursement of actual expenses vouched by receipts, the employer must retain such receipts, together with details of the travel and subsistence.
The period of retention of records is 6 years after the end of the tax year to which the records refer.
If an employer has doubts about the adequacy of records maintained, the local Revenue office can be consulted